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Space Type and Classification Enhancements

Last updated: Tue, 21 Jul 2020 13:23:16 GMT
iOFFICE Knowledge Center

Space Type and Classification Enhancements

Space Type enhancements including a new way to classify Space Types, search for Space Types, and a fresh look are now available to iOFFICE Space Administrators. The new classification system allows facility and real estate teams the ability to classify Space Types into groups and create reports enabling you to make informed decisions on your space utilization, share information with leadership, and perform chargebacks to departments. 

Space Administrators can access the Space Types administrator page by selecting the Admin Tools icon on the left menu. Then click Space to access Space Administrator tools, and finally Space Types to access the Space Type administrator screen. At the top of the screen, locate the search bar. This can be used to search for the Name of the Space Type. As you begin typing, iOFFICE will live-search the list of Space Types. 

 

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Sorting Space Types is now effortless. Simply click and drag a Space Type to place where desired. This makes organizing Space Types easier to manage.

 

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Space Types are also easy to create, to create a Space Type click the clipboard_ea56dd681fbfaea7a695f3c7ed8c567f6.png button. Once selected fill out the necessary fields and it will auto save your progress. A new field has been added called Space Classifications allowing you to further define your spaces.

 

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Space classifications can be viewed in Space Desktop and updated in Space Admin Mode. To view a Space Classification, navigate to your floor plan, select Space Types on the legend then click the gear icon to view Space Type, Classification or Super Category.

 

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The Classification schema available in iOFFICE for use is listed below.  Each Classification automatically rolls up to its corresponding Super Category.   Space Planners can create new Space Types, however, Classifications and Super Categories are fixed. 

Click here to download an excel spreadsheet of the Space Classification Definitions. 

Space Classification Definitions
Classification

Super Category

Prorated To

Description

Building Projections  Other Area  N/A A general term used to describe all projections extending beyond the exterior wall of a building. 
Excluded Area  Other Area  N/A The portion of a floor within a building that is not suitable for occupancy by people or equipment.
Interior Parking  Other Area  N/A The total or partially enclosed area that is within a building and that is normally used to circulate and station vehicles. 
Interstitial Area  Other Area  N/A The area of load-bearing surfaces located above or below occupied building floors that are not available for general occupancy often due to inadequate clear headroom, and contain building mechanical or electrical systems predominantly serving adjacent floors or to provide access to such systems. 
Rentable Exclusions  Other Area  N/A The areas included in the Boundary Area of a Building that is excluded from the Rentable Area such as Major Vertical Penetrations, Parking Area, Occupant Storage and Storage Circulation, and Unenclosed Building.  
Restricted Headroom  Other Area  N/A A portion of the tenant area with a height of 7 feet (2.13 meters) or less from the floor surface. 
Base Building Circulation  Service Area  Building  The minimum path necessary for access to egress stairs, elevator lobbies, toilet rooms, refuge areas, building lobbies, and entrances, ignoring tenant/occupant space configuration on the floor. 
Building Common  Service Area  Building  Fully-enclosed space within a building that benefits all occupants of that building but which does not accommodate tenant personnel, furniture, fixtures, or equipment. The usual example is the first-floor building entry lobby. May include additional spaces like the building engineer’s office, building HVAC areas, and loading docks.
Building Service  Service Area  Building  Portions of a building that provide services that enable occupants to work in that building. These areas may include but are not limited to main & auxiliary lobbies, building corridors, mechanical rooms, equipment rooms, building electrical rooms, fire control rooms, loading docks, building storage, building offices, etc.
Floor Common  Service Area  Floor  Fully-enclosed space on a floor that benefits all occupants of that floor but does not accommodate the tenant's personnel, furniture, fixtures, and equipment. The usual examples are toilets, janitor’s closets, electrical closets, and HVAC equipment rooms serving only the floor upon which they are located.
Floor Service  Service Area  Floor  A portion of a specific floor that provides services that enable occupants to work on that floor. Examples of floor service areas include the following areas that primarily service only the floor upon which they are located; restrooms, janitorial closets, electrical and telephone closets, mechanical rooms.
Interior Encroachment  Service Area  Floor  Base building element that is located inside a building, not on an outer wall, and that prevents the use of the floor area for furniture, equipment, circulation, or other occupant function. 
Perimeter Encroachment  Service Area  Floor  Base building element or restricted area that is located inside the dominant portion of a building on the outer wall and that prevents the use of the floor area for furniture, equipment, circulation or other occupant function 
Primary Circulation  Service Area  Floor  The portion of a building that is a public corridor or lobby. It is further defined as space required for access by all occupants on a floor to stairs, elevators, restrooms, and building entrances or tenant space entry points on multi-tenant floors. 
Tenant Area (Service)  Service Area  N/A Any portion of a Building that provides Services or Circulation necessary for Occupants to work in the Building. 
Amenity Area (Building)  Usable Area  Building  A portion of a building that adds convenience for all occupants of a building and that is not used exclusively by anyone occupant. Examples include building conference rooms, daycare centers, fitness centers, showers, or vending areas. 
Amenity Area (Floor)  Usable Area  Floor  A portion of a building that adds convenience for the occupants of a floor or building and that is not used exclusively by anyone occupant.
Occupant Area  Usable Area  N/A A portion of a building where an occupant normally houses personnel, equipment, fixtures, furniture, supplies, goods, or merchandise. The total aggregated area used by the occupant before the load factors are applied, consisting of Tenant Area and Tenant Ancillary Area. 
Office Area  Usable Area  N/A A portion of a building where an occupant normally houses personnel, equipment, fixtures, furniture, supplies, goods, or merchandise.
Restricted Area  Usable Area  N/A An area to which access is limited to specific or authorized persons, and usually under specified conditions. 
Secondary Circulation  Usable Area  Floor  The portion of a building or floor required for access to some subdivision of space that is not defined as primary circulation. Secondary circulation may or may not be surrounded by walls or furniture panels 
Storage Area  Usable Area  N/A Space suitable only for the storage of materials and equipment and not for use by personnel, by virtue of inadequate lighting, finishes, environmental controls, power, access, egress, or ceiling height. 
Tenant Ancillary Area  Usable Area  N/A A specified portion of the Occupant Area located outside the physical boundaries of Tenant Area 
Tenant Area  Usable Area  N/A A portion of the Occupant Area that is suitable for occupancy and is used exclusively by a tenant for their personnel, furniture, equipment, storage, support, and processes 
Tenant Area (Useable)   Usable Area  N/A A portion of the Occupant Area that is suitable for occupancy and is for the Exclusive Use of the Occupant.  
Building Core  Vertical Penetration  Building  The "guts" of a building, which normally includes building elevators, restrooms, smoke towers, fire stairs, mechanical shafts, janitorial, electrical, and phone closets. 
Major Vertical Penetration  Vertical Penetration  Building  The area used for an opening in a floor of a building to accommodate vertical service area and vertical circulation area. Excluded from the rentable area.  
Occupant Void Area  Vertical Penetration  Building  The non-permanent discretionary floor opening between two or more floors within the tenant area that is for the exclusive use of an occupant. 
Vertical Penetration  Vertical Penetration  Building  A portion of a building that is specifically designed to facilitate the vertical movement of people in the building by means of stairs, elevators, and escalators 
Void Area  Vertical Penetration  Building  The absence of floor space spanning multiple stories within an enclosed building 

 

If you have any questions or issues, please feel free to contact our customer support by calling 1-800-505-0224 or send an email to support@iofficecorp.com.

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