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Booking grid for personal spaces

Eptura Knowledge Center

Booking grid for personal spaces

The booking grid shows personal spaces in a calendar format. Use the booking grid when you know exactly which personal space(s) are suitable when booking for yourself or for someone else, or you are not concerned with specifics such as attributes.

The number of days visible on the grid depends on your organization’s configuration.

How to book a personal space from the booking grid

Follow the steps to book a personal space using the booking grid for personal spaces on Condeco on the web. Review the Good to know section below to learn more about the booking grid and the pop-up booking form.

ps-web-grid-04_v1.png    Book a personal space directly from the booking grid

  1. Click Booking grid (A) from the Personal spaces menu.
    • Optional: Select an alternative Location and Group (B) from the drop-down lists at the top.
    • Optional: Choose a specific Workspace type (C) to look for, from the drop-down list at the top.
  1. Click the date (F) on the grid for the personal space you wish to book.
  1. The pop-up booking form opens with the selected time slot highlighted blue.
    • Optional: Click any additional dates you would like to book. All selected dates are highlighted in blue.

    Booking form showing three dates selected for the booking

  1. Click Save and Close to confirm the booking.

If booking a personal space for the current day in a location that requires self-certification, you must self-certify before the booking is confirmed.

    Book a personal space directly from the booking grid

Cancel a booking from the booking grid

To cancel a personal space booking when it is no longer required, click the X in the top right corner of the booking tile on the grid.

Good to know

About the Booking grid
  • If your organization has applied Restricted groups, you may be unable to select alternative Locations and Groups.
  • Click View (D) to switch between horizontal and vertical grid views.
  • The status of each personal space is displayed under the personal space name on the grid (Clean, Closed, Awaiting Cleaning).
  • Booked personal spaces are disabled and cannot be selected.
  • Depending on the Group settings, a booked space may display the occupant’s name.
  • To learn more about a workspace and view available attributes, click the personal space name (E). You can also view the cleaning audit (if available).

    Click a personal space on the grid to view details and cleaning audit (if available)

  • Colors on the grid indicate who the space was booked by (yourself or someone else) and who it was booked for (yourself, a colleague, or a visitor). The following color coding is displayed for users (different color coding applies for admins viewing the grid):
    • ---- Orange – a personal space booked by yourself, for yourself.
    • ---- Blue – a personal space booked by someone else for you OR a personal space booked by you for an internal colleague.
    • ---- Purple – a personal space booked by you for an external visitor.
    • ---- Grey – a personal space booked by someone else for an internal colleague or external visitor | a personal space reserved for a team day (in this case, the team day title is displayed in the tile). Learn more about the Condeco mobile app's team day feature

Administrators will see different color coding on the personal spaces grid.

About the pop-up booking form
  • If your organization has limited the number of days you can work in the workplace per week or per month, your remaining booking allowance is shown above the calendar and adjusts as dates are selected or deselected.
  • To book for someone else, tick Yes to Booking for someone else and follow the steps Book for someone else.
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