iOffice’s File Room Module is designed to record the chain of custody of physical items (such as files and documents). This module allows users to manage the availability and distribution of items from a centralized center. Users can submit online requests to check items in and out of the system.
Note: Although the module is called File Tracking, we refer to it as File Room.
An overview of the File Room module is provided in the video below.
The following sections are available in the File Room module.
The desktop section contains links to all of the functions of the module listed below.
Allows users to scan a barcode file number, or input the file number for quick check-in or check-out.
Allows users to check files out.
Allows users to check in files.
Adds files to the Active File List for tracking of check-ins and check-outs.
Shows a list of all active files available for tracking of check-in and check-out.
Manual manifest for closing files as delivered.
Shows a list of files that were once active, but are now archived and unavailable for check-out.
Allows users to assign files from one location to another.
Scan or input file number for file archive.
Run reports for the module.
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