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Package Alert

Last updated: Mon, 08 Oct 2018 21:29:38 GMT
iOFFICE Knowledge Center

Package Alert

The Package Alerts screen allows you to add customer alerts for mailroom employees to notify them of specific delivery instructions for individual packages or important recipients. For example, you can add an alert for all packages intended for the CEO to confirm the package is thoroughly scanned by security prior to delivery. An alert can also be added for a specific package if the package requires special handling, such as time-sensitive material.

To access the Package Alerts screen, select Mail → Package Alerts from the sidebar menu. The Package Alerts screen displays.
 

New Package Alerts screen features
 

Use the following sections to learn how to add, locate, and edit alert types using the Package Alerts screen.

Adding a User Alert

This alert type is sent for each package received for the intended recipient and should be used to create alerts for important individuals and users receiving time-sensitive packages on a regular basis. To add a new user alert, click the Add New button in the upper-right corner of the screen. The Add New section displays. Select the User Alert option in the unlabeled Alert Type field, locate and select a recipient in the User Search field, and enter the alert text in the Package Notes field.
 

User Alert - Package Alerts - Mail.gif
 

Once the necessary alert information is entered, click the Save button to create the alert. The new alert displays in the list of existing alerts, and the alert type displays in the Type column.

Adding a Package Alert

This alert type is only sent once and should be used to create alerts for specific packages. To add a new package alert, click the Add New button in the upper-right corner of the screen. The Add New section displays. Select the Package Alert option in the unlabeled Alert Type field. Next, locate and select a recipient in the User Search field, enter the tracking number in the Tracking Number field, and enter the alert text in the Package Notes field.
 

Package Alert - Package Alerts - Mail.gif
 

Once the necessary alert information is entered, click the Save button to create the alert. The new alert displays in the list of existing alerts, and the alert type displays in the Type column. 

Editing or Removing an Existing Alert

To edit an existing alert, click the Edit button to the right of the alert. The fields associated with the alert become editable, and you can update the alert as needed. Click the Done button when you are finished.
 

Edit or Remove - Package Alerts - Mail.gif
 

Alternatively, you can simply delete the alert by clicking the Remove button associated with the alert. The alert is deleted and can be replaced by a new alert as needed.

Locating Existing Alerts

The Package Alerts screen includes a "quick search" option to allow you to quickly locate an existing alert. Using the Quick Search field, you can easily locate alerts for specific users or packages, which can help employees at larger facilities update and maintain a large number of alerts more efficiently.

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