Creating a Reservation
In order to create a reservation in the Reservations Module, perform the following steps.
Note: You can also create a reservation from selecting the room from the Space Manager.
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From the Reservations Module, click Room Availability. The Room Availability screen opens.
Figure: Room Availability Screen
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Find the room you want to reserve and click on the time you want the meeting to start. The Create Reservation screen opens.
Figure: Create Reservation Screen
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Under the Building drop-down field, select your building.
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Under the Type drop-down field, select the type of room (optional).
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Under the Set Gantt Length View Mode drop-down field, click the length of time (optional - 1 or 2 months).
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Click whether you would like to view the calendar in Hours or Days.
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Once you have decided which room you want to add a reservation, find the appropriate start time of your reservation on the calendar and click (e.g. Click on Room A on 2/27/2015 at 10:00 A.M.). The Create Reservation Screen opens.
Figure: Create New Reservation Screen
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Enter the room where you would like to schedule your reservation in the Room field.
Note: If you already selected the building and room before clicking the Add New icon, the Room field will auto-populate. If you simply select Add New, will need to manually enter your specific room.
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Verify the Reserve For? field is correct. If not, enter the correct information.
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Enter the number of participants in the How Many? drop-down field.
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Enter the duration of your reservation in the Duration drop-down field.
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Enter the Start Date in this field.
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Enter the start time for the meeting in the time field.
Note: If you select Multi-Day in the Duration drop-down field, the Time field will disappear and be replaced by an End Date field.
Figure: Create New Reservation Screen - Multi-Day
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Enter the guests for your reservation. You may add guests by name, and they will receive an e-mail notification of the reservation.
Note: You may either enter specific names, or you can search by entering the first few letters of a guest's name. A drop-down listing of potential guest is then available for selection.
Start Optional Step
14a. Enter any notes about your reservation.
End Optional Step
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Click the Create button to create your reservation. If you want to cancel the creation of your reservation, click the Cancel button.
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You (and any guests you specify) will receive an e-mail notification.
Note: If your site has the Auto-Cancel Reservations administrator checkbox enabled, you or one of your guests must check into your reserved room within a specific time period after the reservation begins.
As an example, if your reservation begins at 10:00 A.M., and the admin checkbox is enabled and set for 15 minutes, then you or one of your guests must check into your reserved room by 10:15 A.M., or you reservation will be automatically canceled.
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