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Wire-up Maintenance

Eptura Knowledge Center

Wire-up Maintenance

Wire-up is to take data from building/floor level (on a floorplan) down to each individual desk/space by making a connection between the physical location of the desk and the switch port that services that desk.

This ensures that, when the MLS receives data from the LDM messages and switch queries, it can be matched up and pin-pointed to a desk on a floorplan.

As the wire-up requires human interaction, there is always the chance of mistakes. In the case of wire-up, it can mean the auditors have linked the wrong data points to the switch ports, which will incorrectly allocate location data.

Typical issues and causes:

  • Occupant displays at the incorrect desk – This has been caused by an error while wiring up and you can re-wire up.
  • Occupant not displaying in the locator – If all LDM issues have been looked at and discounted, it might be that the desk has not been wired up at all. The Serraview Support team must be contacted with the following data:
    • Machine Name (of the machine plugged into the problematic desk)
    • Occupant username
    • Desk number
    • Time of issue.

Routine Wire-up Management


To make sure the wire-up information is up-to-date to maintain the accuracy of the Utilization Reporting and the Wayfinding, we recommend the following.

Monthly Monitoring

There is a possibility that a slip in communication between the teams will occur or other unreported issues will cause switches or switch ports to become inactive.

The Corporate Real Estate team can complete a monthly audit based on the 288 Wire-up Information Report and the 289 Serraview Live Exceptions Report's, to ensure that any unreported network changes or other issues that make wire-up required are identified and resolved within an appropriate timeframe.

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Run the Wire-up and SVLive Reports

Run the following reports to ensure that all required spaces are wired-up and able to collect utilization data:

We recommend the reports are run monthly for portfolios with minimal changes to their workstation layout, however for clients with regular change, we recommend these reports are run weekly.

For more information on completing wire-up, refer to the Wireup Workpoints Manually.

Rewire-up

If the following changes occur, then you will need to complete a re-wire.

Mapping or drafting changes

Cause: Changes to a floorplan in Mapping or Drafting.

  • Addition or removal of a desk
  • Floorplan change that would affect the desk count and locations

Impact on Service: SVLive data for the last 24 hours is processed nightly and would factor in changes that happen to the floorplan during that time.

Changes like adding/deleting workpoints are accounted for.

Any of the drafting or mapping changes that impact wire-up would require Property to re-wire the affected workstations.

SVLive historical data would require re-processing if the wire-up information was incorrect or the VBS workpoint count was incorrect historically. The other scenario where SVLive historical data would require re-processing is wiring up a floor that has not been wired up before but Serraview had its switch information and users had LDM installed on their machines, Serraview could re-process the data if Corporate Real Estate team was to report on that floor historically not only from the day it was wired up.

Identification/Notification: The Corporate Real Estate team need to maintain the list of floorplans when SVLive is implemented. Any mapping or drafting request need to be checked against that list to identify a potential impact to SVLive (Locator and Space Utilization reporting).

The Serraview Support team flags incoming tickets for a mapping or drafting change for SVLive clients, and places them in a separate queue for SVLive Support to track them and identify where rewire-up is needed.

Mitigation: Any of these changes will require a rewire-up of the workstations affected

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Switch Reconfiguration

Cause: Switches are reconfigured.

Impact on Service: If switches are reconfigured, the MLS will not be able to identify the correct switch and utilization data will not be collected for the workstations serviced by that switch.

Mitigation: To ensure that wire-up information is up-to-date to maintain the accuracy of the utilization reporting, we recommend the below approach.

  1. Your IT Networks team notifies the Corporate Real Estate team of switch changes prior to changes being made. The Corporate Real Estate team load this information into the Serraview UAT environment to conduct reporting and assess which workstations would be impacted.

Run the following reports to ensure that all required spaces are wired-up and able to collect utilization data:

2. The Corporate Real Estate team then schedules the required work to rewire-up instantly when the IT Networks team implements the changes.

3. After IT Networks team implements the changes, Corporate Real Estate team, and Serraview Support team update switch information in the Serraview Production environment.

4. The Corporate Real Estate team rewire-up the affected spaces.

This proactive process allows a seamless transition from old to new switch data with minimal time downtime to the service, ensuring the ongoing accuracy of utilization reporting.

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Re-cabling in the Communications room on a floor

Cause: Re-cabling is done in the communications room on a floor.

Impact on Service:

  • Users will appear in the wrong locations in Locator on that floor
  • Desks may display available when users are sitting at them
  • Desks may display unavailable when users are no sitting at them
  • Utilization reporting will be inaccurate for that floor until the mappings are corrected. This can be rectified as part of the updating process
  • Floors with no changes will not experience any interruption

Identification/Notification: Employees display in Locator and Kiosks at incorrect desks.

Mitigation: This will result in SVLive reporting users at the incorrect location. This can be identified and re-audited.

Switch is retired or replaced

Cause: When a switch is replaced (due to failure or end of life), the wiring will generally be completely different to the wiring in the old switch. This will result in most/all switch port MAC addresses being changed.

Impact on Service: Invalid switches must be archived/deleted in Serraview as they may impact MLS performance and log further errors.

Identification/Notification: Serraview has several SVLive reports that assist in tracking network changes and highlight where corrective measures are needed. Run the following reports:

Mitigation: The new switch information needs to be communicated to the Corporate Real Estate team and the Serraview Support team. This information will be imported into Serraview so that the MLS scans the new switch.

  • Manual

Use the Serraview Wireup Tool to wire-up or rewire-up all the workstations connected to the new switch, refer to Wire-up Workpoints Manually Troubleshooting's Re-wire a desk.

  • Import in bulk

If you have many switches to update then use the Switch Import. The format of the Switch Import is described in the Switch Import and the Client can send the Switch Import file to the Serraview Support team, use the File Upload's category Other and include a comment.

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