Skip to main content
Eptura Knowledge Center

#4 - Set up your Floor Maps

  1. Last updated
  2. Save as PDF

After your floorplans have been uploaded, you can now set up the floor maps. You will need to set up the Space icons, Pins, Text, or Devices.

Set up your Floor Maps for Spaces

Step 1. Know your Seat Numbering

Seat nomenclatures or Space Names are text objects containing a unique identifier, e.g., Meeting Room names (South Beach Conference Room) or Workstation numbers (W.001, W.002).

You have a choice here:

  • If your business has unique identifiers, then you can use this to set up the space codes and space names quickly.
  • If you do not have unique identifiers, then we recommend that you label the desks and offices numerically 1-xxx from left to right on the floor plan.

See Floorplan Preparation for details and examples

Step 2. Add Space Icons to the Floor Map

Space icons are the dots on individual workstations, offices, meeting rooms, etc. These spaces are searchable, allowing users to find important rooms in the office and contributing insight into the usable square footage. Find out more about Space Icons

There are two types of spaces that you can add Personal Space and Common Spaces.

Step 2.1 Add Personal Spaces

These are Space icons that represent individual seats at work space, reception, bench desk, cubicle, and offices where individual employees can be assigned for temporary or long-term seating OR a department or workplace group can be allocated.

You will need to add the following to the floor map:

  1. Add Work Space icons to the Floor Map
  2. Add Office icons to the Floor Map

Step 2.2 Add Common Spaces

These are Space icons for larger areas such as conference rooms, meeting rooms, breakout rooms, co-working spaces, kitchens, etc. When you assign Space icons from the Common list (and enter a Space Label), it is easier for your employees to search and find common space on the map.

You will need to add the following to the floor map:

  1. Add Kitchens, Bathrooms icons etc to the Floor Map
  2. Add Meeting Room icons to the Floor Map - You can add the Meeting Room icons now and then; if you want your employees to book the space, then complete step #7 Set up Meeting Room. This will cover the Calender Integration.

Step 3. Add Pins (Points of Interest) Icons to the Floor Map

A variety of Pins can be added to your floor map, from the First Aid Kit pin, Fire Extinguisher pin, First Responder pins, COVID Safe pins, Exit pins, Showers pin, Wheelchair pin, etc. Find out more about Pins (Points of Interest) Icons

Step 3.1 Add Pins

Typically, the business will want to add the following to the floor map:

Step 4. Add Text to the Floor Map

Text is a unique pin type that lets you add descriptive text to any map area.

You may want to add text to the Foyer or Entrance of the floor (for example).

Step 5. Optional - Add Physical Devices to the Floor Map

Important Note: You may want to skip this step for initial onboarding! You can set this up later, depending on your business requirements.

Your business may have physical devices. 

  • Badge Reader (The badge reader that your employees swipe their badge card through when they enter the building and/or floor) - See Badge Swipe Integration.
  • Kiosk Touchscreen (A touchscreen TV that employees can interact with to orientate themselves when in a building or on a floor) - See Set up a Kiosk Touchscreen.

 

Important: When placing assets on the floor map, it is important not to insert close to or more than 2000 assets.
Having more than 2000 assets on a page may cause system performance issues and a delay when loading the map.

Next Onboarding Step

You have a choice here: