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Pre-Register Visitor in Hummingbird

Eptura Knowledge Center

Pre-Register Visitor in Hummingbird

The Hummingbird app allows you to pre-register visitors when you invite off-site guests to meeting. For example, if you have a meeting coming up with off-site attendees, invite them to the meeting as normal in the Hummingbird app, the follow the instructions below to pre-register them.

Pre-register Off-site Guests in Hummingbird

  1. Tap new Visitor button - not selected.png (Visitor) button to access the Visitors submenu.
  2. Select the Pre-Register Visitor option.
  3. The Visitor button.png (Visitor) button is then highlighted to indicate that the guest will be registered as a visitor when the reservation is created. 

Note: For the Pre-Register Visitor option to display, the building must be linked to a Reservation Center and Visitor Center by an iOFFICE Global Site Admin.

Add Visitors - Hummingbird app.gif

Bulk Pre-register All Off-site Guests

You can pre-register all off-site guests as visitors from the Hummingbird app. 

  1. Tap the Guests link at the top-left of the Guests section.
  2. The Visitors submenu displays.
  3. Tap the Pre-Register option to pre-register all eligible guests.

Pre-register all - Hummingbird app.gif

Note: Employees at your facility with an iOFFICE user account are not eligible for visitor registration, as they are expected to be on-site. This functionality is designed to reduce the potential for unnecessary pre-registration records. All guests on a reservation will receive meeting alerts as normal regardless of pre-registration status.

Edit Visitor Pre-registration Status in Hummingbird

If you need to pre-register a guest on an existing reservation, or update an attendee who decided to attend remotely, you can easily update the pre-registration status of your guests added to an existing reservation.

  1. Locate the reservation on the home screen or tap the See All button
  2. Tap the reservation.
  3. Select the Visitor button - not selected.png (Visitor) buttons on the My Reservation screen.

This feature provides you with added flexibility, allowing you to make adjustments to the upcoming meeting as your guests' plans evolve.

Visitor button - Existing res - Hummingbird app.png

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